Appendix B - PPSC-Specific Personal Information Banks

Title Bank Number
Federal-Provincial-Territorial (FPT) Heads of Prosecutions Committee Activities PPSC PPU 003
Legal Agents PPSC PPU 007
National Fine Recovery Program PPSC PPU 001
Prosecution of Young Offenders PPSC PPU 005
Prosecution-Related Training PPSC PPU 006
Prosecutions and Prosecution-Related Activities PPSC PPU 002

Federal-Provincial-Territorial (FPT) Heads of Prosecutions Committee Activities

Description: This bank describes information that is used in support of the Federal-Provincial-Territorial Heads of Prosecutions Committee's work as a national coordination and consultation forum that discusses common operational problems which touch upon criminal law and practice management. The personal information may include name, contact information, biographical information, educational information and employee personnel information.

Note: Information may be stored in the following internal systems / databases: Organized Crime Research Resource Database.

Class of Individuals: Public Prosecution Service of Canada (PPSC) or other federal counsels, PPSC legal agents, and Provincial Crown prosecutors.

Purpose: The personal information is used to administer the Federal-Provincial-Territorial Heads of Prosecutions Committee activities, such as the national prosecution awards program and the organized crime research resource database and to determine eligibility for the national prosecution awards. Personal information is collected pursuant to Director of Public Prosecutions Act.

Consistent Uses: There are no consistent uses for this PIB.

Retention and Disposal Standards: Records are retained for 30 years, and are then destroyed.

RDA Number: 2012/002

Related Class of Record Number: PPSC REG 004

TBS Registration: 20110365

Bank Number: PPSC PPU 003

Legal Agents

Description: This bank describes information that is related to the appointment, supervision and payment of agents (private-sector lawyers/law firms). The personal information may include name, contact information, biographical information, credit information, educational information, financial information, signature, membership status of a law society and year of call to the bar.

Class of Individuals: Public Prosecution Service of Canada (PPSC) legal agents.

Purpose: The personal information is used to appoint and manage legal agents. Personal information is collected pursuant to Director of Public Prosecutions Act.

Consistent Uses: There are no consistent uses for this PIB.

Retention and Disposal Standards: Records are retained for 30 years, and are then destroyed.

RDA Number: 2012/002

Related Class of Record Number: PPSC REG 002

TBS Registration: 20110367

Bank Number: PPSC PPU 007

National Fine Recovery Program

Description: This bank contains information on individuals and corporations who are in default of federal fines ordered by the courts. It also contains personal financial information on an individual or corporation supplied by the individual or corporation via a statement of offender. As well, the bank contains information regarding payments made towards unpaid fines and collection measures taken in individual files. The information bank includes the name, address, telephone number, date of birth, place of work, salary, dependents, marital status, and any assets and bank account numbers in relation to the offender or corporation in order to assess the offender's or corporation's capacity to pay the fine.

Class of Individuals: Individuals and corporations who are in default of federal fines ordered by Canadian courts.

Purpose: The information in this bank is maintained by Fine Recovery officers to enforce payment of outstanding federal fines ordered by Canadian courts. The purpose of this information is to assess an individual's or corporation's capacity to pay an outstanding fine in accordance with the provisions of the Criminal Code as well as in conformity with each province's respective rules of civil procedure regarding garnishments, seizures of assets and legal hypothecs.

Consistent Uses: The information contained in this bank is used primarily by Fine Recovery officers to recover unpaid federal fines ordered against individuals or corporations. Information contained in the Statement of Offender or Statement of Corporation in Default may be disclosed in court during default hearings under section 734.7 of the Criminal Code, which consists of issuing a summons to an offender to attend court to explain why the fine remains unpaid. Personal information is sometimes shared in court in the presence of the offender to establish the offender's capacity to pay the fine.

Retention and Disposal Standards: Fines derived from federal prosecution files are considered a continuance of the initial prosecution. Information contained in Fine Recovery records are therefore retained for 30 years after which they are destroyed.

RDA Number: 2012/002

Related Record Number: PPSC REG 001

TBS Registration: 009927

Bank Number: PPSC PPU 001

Prosecution of Young Offenders

Description: This bank contains information on prosecutions of young offenders under the Criminal Code in the Yukon, Nunavut, and Northwest Territories, and for infractions of other federal statutes throughout Canada. It includes briefs and pleadings at both trial and appeal stages, subpoenas and other writs, transcripts of evidence and related memoranda of law, summaries, statements, memoranda and correspondence.

Class of Individuals: Canadians and persons present in Canada who have been the subject of prosecution for an offence alleged to have been committed by a person between the ages of 12 and 18 at the time of the offence and dealt with in Youth Court.

Purpose: The material in this bank is used for the purpose of enforcing federal statutes.

Consistent Uses: The information is compiled from a number of sources, both Canadian and foreign.

Retention and Disposal Standards: Records are retained for 30 years, and are then destroyed.

RDA Number: 2012/002

Related Record Number: PPSC LGL 015

TBS Registration: 009926

Bank Number: PPSC PPU 005

Prosecution-Related Training

Description: This bank describes information that is related to the nomination and registration for, and participation of, individuals in prosecution-related training provided by Public Prosecution Service of Canada’s School for Prosecutors (PPSC). The personal information may include name, contact information, biographical information and physical attributes.

Class of Individuals: PPSC counsel, PPSC legal agents, prosecutors from other provinces and/or countries that are registered participants, faculty guest speakers including members of the judiciary, professors of law, senior provincial prosecutors.

Purpose: The personal information is used to select nominees to participate in the School for Prosecutors and to manage participants' involvement in training. It is also used to coordinate the faculty speakers that deliver the curriculum. Personal information is collected pursuant to Director of Public Prosecutions Act.

Consistent Uses: There are no consistent uses for this PIB.

Retention and Disposal Standards: Records are retained for 5 years, and are then destroyed.

RDA Number: MIDA 981/005

Related Class of Record Number: PPSC REG 003

TBS Registration: 20110366

Bank Number: PPSC PPU 006

Prosecutions and Prosecution-Related Activities

Description: This bank describes information that is used in support of the Public Prosecution Service of Canada’s (PPSC) mandate to provide prosecution-related advice to law enforcement agencies across Canada and prosecute offences within federal jurisdiction. The personal information may include name, contact information, biographical information, biometric information, citizenship status, credit information, criminal checks/history, date of birth, date of death, educational information, employee identification number, financial information, medical information, other identification numbers, physical attributes, place of birth, place of death, signature, social insurance number (SIN), photographic, video and other evidence, witness statements, crime details, location data, warrants issued, pardons, and race.

Note: In addition to the requirements specified on the Treasury Board of Canada Secretariat Personal Information Request form, individuals requesting information described by this bank must provide the incident and location. Information may be stored in the following internal systems / databases: iCase.

Class of Individuals: General public, PPSC or other federal counsel, PPSC legal agents, family members of accused, witnesses, First Nations / Inuit, articling students, term employees, defense counsel, social services representatives, medical services representatives, law enforcement, federal investigators, health care providers, justices of the peace, sureties, community service workers and informants.

Purpose: The personal information is used to administer the drug, Criminal Code, and terrorism prosecution program activity and the regulatory offences and economic crime prosecution program activity, and to provide advice to law enforcement agencies during their investigations. Personal information is collected pursuant to the Director of Public Prosecutions Act, the Criminal Code and over 250 federal statutes that contain offences that fall under the PPSC's jurisdiction to prosecute. The Social Insurance Number is collected pursuant to the Economic Crime Prosecutions Program and is used while prosecuting offences under all statutes administered by the Canada Revenue Agency, including the Income Tax Act.

Consistent Uses: The information may be used or disclosed for the following purposes: reporting to senior management, safety, security, evaluation, research, human resources management, communications plans and business plans. Prosecution-related personal information may be shared with federal government institutions and federal investigative bodies involved in enforcing federal statutes, a variety of provincial, territorial and municipal government representatives and defense counsel.

Retention and Disposal Standards: Records are retained for 30 years, and are then destroyed.

RDA Number: 2012/002

Related Class of Record Number: PPSC LGL 001, PPSC LGL 005, PPSC LGL 010, PPSC LGL 015, PPSC LGL 020, PPSC LGL 025, PPSC REG 001, PPSC REG 010, PPSC REG 005

TBS Registration: 20110373

Bank Number: PPSC PPU 002

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