Annual Report on the Privacy Act 2018-2019

Table of Contents

Introduction

The Privacy Act (the Act) came into force on July 1, 1983. The purpose of the Act is to protect the privacy of individuals with respect to personal information about themselves held by government institutions as well as to provide individuals with a right of access to that information.

The Public Prosecution Service of Canada (PPSC) became subject to the Act when it was established as an independent organization on December 12, 2006, with the coming into force of the Director of Public Prosecutions Act (Part 3 of the Federal Accountability Act).

Pursuant to section 72 of the Act, this 2018-2019 Annual Report on the Act has been prepared for tabling in the House of Commons and the Senate. This Report provides an analysis of the information contained in the PPSC’s Statistical Report on the Act. In addition, it reports on emerging trends, training activities, internal policies, guidelines and procedures with respect to the PPSC’s administration of the Act.

The Public Prosecution Service of Canada

The PPSC’s mandate is set out in the Director of Public Prosecutions Act (DPPA). The DPPA empowers the Director of Public Prosecutions (DPP) as Deputy Attorney General of Canada to:

The DPPA also empowers the DPP to:

The DPP has the rank and status of a deputy head of a department, and in this capacity is responsible for the management of the PPSC as a distinct governmental organization.

The Commissioner of Canada Elections

The Commissioner of Canada Elections (CCE) is responsible for ensuring compliance with and enforcement of the Canada Elections Act and the Referendum Act.

As of April 1, 2019, the CCE left the PPSC and joined the Office of the Chief Electoral Officer, with the coming into force of An Act to amend the Canada Elections Act and other Acts and to make certain consequential amendments. During the 2018-2019 fiscal period, while the CCE was part of the PPSC, the Office remained operationally independent. The PPSC’s Access to Information and Privacy (ATIP) Office processed all personal information requests and consultations regarding the CCE.

The ATIP Office

The ATIP Office holds primary responsibility for the implementation and administration of the Act. The Office deals directly with the public in relation to personal information requests, liaises with Offices of Primary Interest to prepare responses, and serves as the centre of expertise for ATIP within the PPSC.

The ATIP Office fulfills its responsibilities by:

Organizational structure

The Executive Director, Corporate Planning and External Relations Division (CPERD), acts as the PPSC’s ATIP Coordinator.

During the period from April 1, 2018, to March 31, 2019, the ATIP Office comprised a Manager, a Senior Advisor, two Advisors and an ATIP Officer. Before their departure to another organization, Counsel for the CPERD provided legal advice to the ATIP Coordinator, the ATIP Office and PPSC managers on the application and interpretation of the Act and relevant case law.

During this fiscal year, the ATIP Office had the additional support of a part-time casual employee.

The following chart outlines the organizational structure of the ATIP Office in 2018-2019:

Organizational structure

Organizational Chart of Access to Information and Privacy Governance Structure

Text Version
  • ATIP Coordinator
    • Counsel
    • ATIP Manager
      • Senior ATIP Policy and Operations Advisor
        • ATIP Officer
      • ATIP Advisor
      • ATIP Advisor

Delegated Authorities

Pursuant to section 73 of the Act, the head of a government institution may designate one or more officers or employees of that institution, by order, to exercise or perform any of the powers, duties or functions of the head of the institution under the Act.

The DPP, as the head of institution, has designated the authority to exercise the powers and perform the duties and functions conferred to her under the Act to the Executive Director, CPERD, as well as the Senior Director General, Corporate Services, and the ATIP Manager (Delegation Order in Appendix A). The ATIP Manager exercises this authority in the absence of the Executive Director, CPERD. The Senior Director General, Corporate Services, exercises this authority in the absence of both the Executive Director, CPERD, and the ATIP Manager.

Interpretation of the Statistical Report

The following section provides a summary and analysis of the information contained in the 2018-2019 Statistical Report on the Act in Appendix B of this report.

Requests received under the Act

The PPSC received 37% of its personal information requests online this fiscal year.

Further information on the new online service is available in section 8.3 (Initiatives) of this report.

The PPSC received 19 formal personal information requests in 2018-2019, 19% more requests than in the previous fiscal year.

Additionally, seven (7) requests were carried over from fiscal year 2017-2018. Altogether, the PPSC had 26 requests to process in 2018-2019.

Since its creation on December 12, 2006, the PPSC has received 175 personal information requests in total. Over time, the organization has experienced periodic, sharp increases in the number of received requests. Despite the fluctuations, the overall trend of the past 13 fiscal years suggests that the number of requests received by the PPSC is increasing.

The following chart illustrates this trend:

Requests received since 2006
2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
1 9 7 17 8 13 16 21 11 14 23 16 19

Note: As the PPSC was created on December 12, 2006, data for 2006-2007 only reflects a three-month period.

Requests closed during the fiscal year

Disposition of requests

The PPSC responded to 18 formal personal information requests, which is identical to the number of requests closed in 2017-2018.

Eight (8) requests remained outstanding by March 31, 2019, and were carried forward to the next fiscal year.

The disposition of requests closed in 2018-2019 was as follows:

Disposition of closed requests
All Disclosed Disclosed in part No records exist Request abandoned (11%)
6% 50% 33 11%

Of the 18 requests closed in 2018-2019, records were fully or partially disclosed in ten (10) cases. On average, 65% of requests closed over the past five (5) fiscal years have resulted in a full or partial disclosure of records to applicants.

There were no requests closed in 2017-2018 where all records were exempted or excluded. Other requests were disposed as follows:

No records exist

Six (6) requests could not be processed because relevant records did not exist under the control of the PPSC. Where possible, applicants were advised of other government institutions that may have records and were provided with contact information accordingly.

Request abandoned

Two (2) requests were abandoned by the applicants. In most abandoned cases, clarification is needed from the applicant in order to process their request. When the applicant does not provide clarification, the request is deemed as abandoned.

Number of pages processed

A single request closed during the fiscal year concerned a tax-related prosecution involving 65,759 pages.

For the 18 cases closed in 2018-2019 the PPSC processed 71,348 pages relevant to the requests, representing nearly five (5) times the number of pages from the previous fiscal year.

The PPSC ATIP Office also reviewed an additional 2,374 pages received from across the organization that were ultimately deemed as not relevant to the requests, and were therefore not included as part of the responses.

The following is a summary of the relevant pages processed by the PPSC over the last five (5) fiscal years:

Pages processed for requests closed since 2014
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
2,634 1,620 1,475 15,723 71,348

Completion time

Of the requests closed in 2018-2019, 12 requests were processed within the initial 30-day statutory deadline. This is 71% more closed within the same timeframe in 2017-2018. This increase could be attributed to the overall decrease in page volume for the majority of requests closed in 2018-2019, as compared with the previous period.

The proportion of requests closed within this timeframe in the last five (5) fiscal years is as follows:

Requests closed within 30 days since 2014
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
75% 70% 75% 39% 67%

Overall, the PPSC has processed 64% of the requests closed over the last five (5) fiscal years within 30 days of receipt.

The following table is a breakdown of the number of days taken to respond to requests in 2018-2019:

Completion time Number of requests %
1 to 15 days 6 33%
16 to 30 days 6 33%
31 to 60 days 0 0%
61 to 120 days 1 6%
121 to 180 days 0 0%
181 to 365 days 3 17%
More than 365 days 2 11%
Total 18 100%

Exemptions

An individual’s right of access to his or her personal information is subject to limited and specific exceptions. Limitations to the right of access are set out in sections 18 through 28 of the Act.

The following is a breakdown of the exemptions applied by the PPSC in 2018-2019 for closed requests:

Exemptions that were invoked
Paragraph
19(1)(data)
Subparagraph 22(1)(a)(i) Subparagraph 22(1)(a)(ii) Subparagraph 22(1)(a)(iii) Paragraph 22(1)(b) Paragraph 22(1)(c) Section 26 Section 27
Number of closed requests 2 2 1 1 2 1 9 8

Over the last five (5) fiscal years, sections 26 [Information about another individual] and 27 [Solicitor-client privilege] of the Act have been most often invoked by the PPSC when exempting information from disclosure. This reflects the mandate of the PPSC to conduct federal prosecutions, which often involve individuals, and to provide legal advice to law enforcement agencies and investigative bodies on matters relating to prosecutions.

Exclusions

Records or parts thereof to which the Act does not apply are considered to be “excluded”. Pursuant to section 69, the Act does not apply to library or museum material preserved solely for public record or material placed in Library and Archives Canada. Records containing confidences of the Queen's Privy Council for Canada that have been in existence for less than 20 years are also excluded from the Act pursuant to section 70.

No exclusions were applied by the PPSC in 2018-2019.

Format of information released

Of the 10 requests where the PPSC fully or partially disclosed records in 2018-2019, information was released to the applicant electronically, by email or on compact disk, 80% of the time. This is a similar rate to that of the previous fiscal year.

The PPSC provided paper copies of records in response to the remaining two (2) requests at the request of the applicants.

Overall, in the last five (5) fiscal years, 59% of releases have been in electronic format, while 41% have been paper-based.

The proportion of electronic to paper-based releases of records from year to year is as follows:

Format of information release since 2014
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
Paper 70% 40% 58% 21% 20%
Electronic 30% 60% 42% 79% 80%

Complexity

Due to the nature of the PPSC’s work, processing requests can be challenging, and requests are regularly deemed “complex” based on a number of factors:

Deemed refusals

Requests that are not closed within the initial 30-day statutory deadline or within a timeframe covered by an extension provided by the Act are referred to as “deemed refusals.” Further information on the circumstances in which an extension to the original deadline is permitted by the Act is available in section 6.4 (Extensions) of this report.

Five (5) requests were closed as deemed refusals in 2018-2019, three (3) of which as a result of workload and the other two (2) due to extended consultations with other government institutions. Ultimately, the high volume of pages processed was the primary factor. Altogether, the deemed refusals involved 69,900 pages, which represents 98% of all pages processed for requests closed this fiscal year.

Requests for translation

During the 2018-2019 fiscal year, the PPSC did not receive any requests from applicants to translate records from one official language to the other.

Over the last five (5) fiscal years, the PPSC has received only one (1) request for translation, in 2014-2015. In this case, the organization granted the applicant’s request to translate records from French to English.

Requests for correction of personal information and notations

Paragraph 12(2)(a) of the Act provides every individual that is given access to their personal information the right to request correction if:

Where correction is not possible, the individual has the right to request that a notation about the error or omission be placed on the file.

There were no requests for correction of personal information or notations in 2018-2019. This has been typical of the last five (5) fiscal years.

Extensions

Paragraph 15(a) of the Act allows for an extension of the initial statutory deadline for a maximum of 30 additional days in cases where meeting the original deadline would unreasonably interfere with the operations of the government institution processing the request, or when consultations with other government institutions are necessary and cannot reasonably be completed within the original deadline.

Over the last five (5) fiscal years, the PPSC has taken, on average, five (5) extensions under the Privacy Act each year.

The PPSC took six (6) extensions to process requests closed during the 2018-2019 reporting period.

All extensions were for the maximum length permitted by the Act, four (4) of which because processing the requests within the original deadline would have interfered with the PPSC’s operations. The PPSC took the other two (2) extensions in order to conduct consultations with other government institutions.

The following table summarizes the length and reasons for the extensions:

Length of extensions Reasons for extensions
Paragraph 15(a)(i) - Interference with operations Paragraph 15(a)(ii) - Consultation
15 days or less 0 0
16 to 30days 4 2
Total 4 2

Consultations received from other institutions and organizations

Number of consultations

The PPSC received five (5) consultations from other government institutions and organizations for processing under the Act in 2018-2019. This is identical to the number in 2017-2018. Additionally, two (2) consultations were carried forward from that period. Altogether, the PPSC had seven (7) consultations to process in 2018-2019.

The PPSC has received 117 consultations in total since December 12, 2006. There was a sharp increase in the number of consultations in 2010-2011, but since then and especially in recent fiscal years, the number of consultations received by the PPSC has generally declined.

The following chart illustrates this trend:

Consulations received since 2006
2006-2007 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
2 6 7 16 24 10 12 13 7 8 2 5 5

Note: As the PPSC was created on December 12, 2006, data for 2006-2007 only reflects a three-month period.

Sources of consultations

Each of the five (5) of the consultations received in 2018-2019 originated from different sources, four (4) of which were other government institutions subject to the Act: Fisheries and Oceans Canada, the Canada Border Services Agency, the Canada Revenue Agency, and the Royal Canadian Mounted Police. In particular, the latter institution has been a frequent source of consultations for the PPSC over the last five (5) fiscal years.

One (1) other consultation was sent by a provincial government institution, the Ministry of Alberta Justice and the Solicitor General.

Disposition and recommendations

The PPSC responded to all seven (7) of the consultations received or carried over to 2018-2019. As a result, no consultations were carried forward to the next fiscal year.

A total of 2,618 pages was processed, which is a significant increase from the previous fiscal year as well as other recent years. Of the total pages processed, 72% originated from the Canada Revenue Agency.

The number of pages processed each year over the last five (5) fiscal periods is as follows:

Pages processed for consultations completed since 2014
2014-2015 2015-2016 2016-2017 2017-2018 2018-2019
Pages 316 54 1,776 17 2,618

Of the consultations completed in 2018-2019, the PPSC recommended that the other government institutions and organizations disclose the records fully or partially in six (6) cases. The other remaining case was discontinued by the consulting institution.

Over the last five (5) fiscal years, the PPSC has never recommended full exemption of the records sent in consultation.

Completion time

Over the last five (5) fiscal years, 78% of personal information consultations were completed within 30 days of receipt.

Of the seven (7) consultations completed in 2018-2019, three (3) were completed within 15 days of receipt. For comparison, one (1) consultation was completed within the same timeframe during the previous fiscal period.

The remaining four (4) consultations closed in 2018-2019 were completed between 31 to 120 days.

Consultations on Cabinet confidences

No consultations on the application of section 70 [Cabinet confidence] of the Act were carried out during fiscal year 2018-2019.

Resources related to the Act

In the 2018-2019 fiscal year, the PPSC spent a total of $180,651 administering the Act, of which salaries accounted for 99% ($179,493) of expenditures, while goods and services accounted for the remaining 1% ($1,158).

No overtime expenditures were incurred during this period.

Training activities

One (1) formal ATIP awareness session was delivered to approximately 15 PPSC employees in 2018-2019.

ATIP personnel also provided informal learning to employees on an ad hoc basis regarding the processing of personal information requests, and regularly provided advice to PPSC officials regarding the interpretation of the Act to ensure that personal information is appropriately collected, used, disclosed and protected.

Policies, guidelines, procedures, and initiatives

ATIP governance structure

The PPSC ATIP Governance Structure was approved by the PPSC's Executive Council in October 2011. It outlines the reporting relationships within the PPSC and establishes clear responsibilities for decision-making for the purposes of administering the Act.

Information about Programs and Information Holdings

Information about Programs and Information Holdings (formerly known as Info Source: Sources of Government and Employee Information) is published on the Government of Canada’s canada.ca website. It provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act.

It also serves as the Government’s repository of personal information banks, which outline how personal information is collected, used, disclosed, retained and disposed of in order to administer the Government’s programs and services.

Each year, the PPSC ATIP Office updates information about the PPSC’s activities and information holdings in the publication. In 2018-2019, the PPSC registered two (2) standard personal information banks regarding personal information under its control relating to library services as well as vehicles, ship, boat and aircraft accidents.

Initiatives

As part of a pilot led by the TBS, the PPSC was one (1) of eight (8) government institutions that participated in the launch of the online request service when it went live in October 2018.

The PPSC implemented one (1) new initiative relating to privacy during the 2018-2019 fiscal year. A first for the organization, the Government of Canada’s ATIP Online Request Service now provides applicants with the opportunity to submit personal information requests to the PPSC online.

The PPSC expects to develop new and revised privacy procedures throughout the next fiscal year in preparation for the continuing modernization of ATIP digital services.

Privacy tools were also updated as required so that the organization may continue to process requests efficiently and protect personal information in compliance with the Act and related policies.

Complaints, audits, and investigations

Decisions made under the Act are subject to a two-tiered system of review. This ensures government institutions’ compliance with their privacy protection obligations as well as respect for applicants’ right of access to their personal information and fair treatment. The first level of review is a formal complaint to the OPC; the second level is an application for judicial review to the Federal Court. The PPSC reviews the outcomes of all OPC investigations and incorporates lessons learned into business processes, where appropriate.

During the 2017-2018 fiscal period, two (2) complaints were filed with the OPC against the PPSC, both of which were still under investigation as of March 31, 2019.

The PPSC also received findings or recommendations from the Commissioner in connection with two (2) other complaints carried over from previous fiscal years. All two (2) were deemed to be well-founded and resolved. The reasons are as follows:

No privacy audits were undertaken by the OPC with respect to the PPSC in 2018-2019.

The following table summarizes the reasons for the complaints received by the PPSC in fiscal year 2018-2019, including those carried over from previous fiscal years, as well as the OPC’s findings for concluded investigations:

Complaints and investigations
Reason for complaint Number of complaints Results of investigations
Well founded Not well founded Discontinued OPC has yet to issue its findings
Refusal/Exemptions 3 1 0 0 2
Delay 1 1 0 0 0
Total 4 2 0 0 2

Court action

There were no applications for judicial review filed with the Federal Court pursuant to section 41 of the Act in 2018-2019.

Monitoring compliance

The ATIP Office maintains a comprehensive statistical reporting and performance measurement system. The ATIP Manager meets with the ATIP Coordinator weekly on the status of active requests, complaints and any issues that have arisen.

The ATIP Office also provides reports to PPSC senior management on its activities, investigations and trends related to privacy on an ad hoc basis.

Material privacy breaches

A material privacy breach involves improper or unauthorized collection, use, disclosure, retention or disposal of sensitive personal information, which could reasonably be expected to cause serious injury or harm to the individual to whom it relates.

The ATIP Office received one (1) report of a material privacy breach in 2018-2019. In this case, records containing sensitive personal information were inadvertently disclosed to defence counsel and their client during legal proceedings. The PPSC took immediate steps to mitigate the breach and reviewed internal processes for improvements. The breach was also reported to the OPC and TBS, as required.

Privacy impact assessments

A Privacy Impact Assessment (PIA) is a tool used to assist a government institution in meeting its privacy responsibilities with regard to the management of personal information. Institutions initiate PIAs when assessing the privacy implications of new or substantially modified programs and activities involving personal information.

No PIAs were completed by the PPSC in fiscal year 2018-2019.

Public interest disclosures

Subsection 8(2) of the Act describes the circumstances under which personal information under the control of a government institution may be disclosed without the individual’s consent.

During the 2018-2019 fiscal period, one (1) disclosure was made to federal investigative bodies for the purpose of enforcing any law in Canada, or for carrying out a lawful investigation, pursuant to paragraph 8(2)(e) of the Act.

Appendix A – Delegation order

The Director of Public Prosecutions, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto to exercise the powers, duties and functions of the Director of Public Prosecutions as the head of the Office of the Director of Public Prosecutions, under the provisions of the Acts and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.

Schedule

Position Access to Information Act and Regulations Privacy Act and Regulations
Senior Director General, Corporate Services Full Authority Full Authority
Executive Director, Corporate Planning and External Relations Division Full Authority Full Authority
Manager, ATIP, ATIP Office Full Authority Full Authority

Dated, at the City of Ottawa, this 3rd day of October, 2018.

Signature of Kathleen Roussel
Kathleen Roussel
Director of Public Prosecutions

Appendix B – Statistical Report on the Privacy Act

Name of institution: Public Prosecution Service of Canada

Reporting period: 2018-04-01 to 2019-03-31

Part 1: Requests Under the Privacy Act

Number of Requests
Received during reporting period 19
Oustanding from previous reporting period 7
Total 26
Closed during reporting period 18
Carried over to next reporting period 8

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time

Disposition of requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 0 1 0 0 0 0 0 1
Disclosed in part 0 4 0 1 0 2 2 9
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 5 1 0 0 0 0 0 6
Request abandoned 1 0 0 0 0 1 0 2
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 6 6 0 1 0 3 2 18

2.2 Exemptions

Section Number of Requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 2
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 2
22(1)(a)(ii) 1
22(1)(a)(iii) 1
22(1)(b) 2
22(1)(c) 1
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 9
27 8
28 0

2.3 Exclusions

Section Number of Requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0

2.4 Format of information released

Disposition Paper Electronic Other Formats
All disclosed 1 0 0
Disclosed in part 1 8 0
Total 2 8 0

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 30 30 1
Disclosed in part 69576 8042 9
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 1742 0 2
Neither confirmed nor denied 0 0 0
Total 71348 8072 12
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 1 30 0 0 0 0 0 0 0 0
Disclosed in part 2 69 4 757 2 1365 0 0 1 5851
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 1 0 0 0 0 0 1 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 4 99 5 757 2 1365 1 0 1 5851
2.5.3 Other complexities
Disposition Consultation Required Legal Advice Sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 1 0 8 0 9
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 1 1
Neither confirmed nor denied 0 0 0 0 0
Total 1 0 8 1 10

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
5 3 2 0 0
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension WasTaken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 4 4
More than 365 days 0 1 1
Total 0 5 5

2.7 Requests for translation

Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3: Disclosures Under Subsection 8(2) and 8(5)

Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
1 0 0 1

Part 4: Requests for Correction of Personal Information and Notations

Disposition for Correction Requests Received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Part 5: Extensions

5.1 Reasons for extensions and disposition of requests

Disposition of Requests Where an Extension Was Taken 15(1)(a) Interference With Operations 15(1)(b) Consultation 15(1)(c) Translation or Conversion
Section 70 Other
All disclosed 0 0 0 0
Disclosed in part 3 0 2 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 1 0 0 0
Total 4 0 2 0

5.2 Length of extensions

Length of Extensions 15(1)(a) Interference with operations 15(1)(b) Consultation 15(1)(c) Translation purposes
Section 70 Other
1 to 15 days 0 0 0 0
16 to 30 days 4 0 2 0
Total 4 0 2 0

Part 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and other organizations

Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 4 646 1 3
Outstanding from the previous reporting period 2 1969 0 0
Total 6 2615 1 3
Closed during the reporting period 6 2615 1 3
Pending at the end of the reporting period 0 0 0 0

6.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 1 0 0 0 0 0 0 1
Disclosed in part 1 0 2 1 0 0 0 4
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 1 0 0 0 1
Total 2 0 2 2 0 0 0 6

6.3 Recommendations and completion time for consultations received from other organizations

Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More than 365 Days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 1 0 0 0 0 0 0 1
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 1 0 0 0 0 0 0 1

Part 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services

Number of Days Fewer than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

7.2 Requests with Privy Council Office

Number of Days Fewer than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 8: Complaints and Investigation Notices Received

Section 31 Section 33 Section 35 Court action Total
2 0 0 0 2

Part 9: Privacy Impact Assessments (PIAs)

Number of PIA(s) completed 0

Part 10: Resources Related to the Privacy Act

10.1 Costs

Expenditures Amount
Salaries $179,493
Overtime $0
Goods and Services $1,158
• Professional services contracts $0
• Other $1,158
Total $180,651

10.2 Human Resources

Resources Person Years Dedicated to Privacy Activities
Full-time employees 1.66
Part-time and casual employees 0.39
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 2.05

Note: Enter values to two decimal places.

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