Supplementary Information Tables

Reporting on Green Procurement

This supplementary information table supports reporting on green procurement activities in accordance with the Policy on Green Procurement.

Context

Although the Public Prosecution Service of Canada (PPSC) was not bound by theFederal Sustainable Development Act in 2022–23 and is not required to develop a full 2020–23 Departmental Sustainable Development Strategy (DSDS), the PPSC adheres to the principles of the Federal Sustainable Development Strategy (FSDS) by complying with the Policy on Green Procurement.

The Policy on Green Procurement supports the Government of Canada's effort to promote environmental stewardship. In keeping with the objectives of the policy, the PPSC supports sustainable development by integrating environmental performance considerations into the procurement decision-making process through the actions described in the 2019 to 2022 FSDS "Greening Government" goal.

Applicable reporting of PPSC's green procurement activities are below.

Commitments

Greening government: The Government of Canada will transition to low‑carbon, climate-resilient, and green operations

FSDS target FSDS contributing action(s) Corresponding departmental action(s) Starting point(s), performance indicator(s), target(s) Results achieved Contribution by each departmental result to the FSDS goal and target
Actions supporting the Greening Government goal and the Policy on Green Procurement Departments will use environmental criteria to reduce the environmental impact and ensure best value in government procurement decisions Ensure the integration of environmental considerations into procurement management practices, processes and controls. Starting point: FY 2015-16

Performance indicator:

Percentage of purchases that include criteria or clauses aiming to reduce the environmental impact of the product or service being purchased.
During 2022–23, 100% of our Request for Proposals posted on the Government Electronic Tendering System included provisions for suppliers to submit their bid using:

• paper containing fibre certified as originating from a sustainably managed forest and containing at least 30% recycled content; and

• environmentally preferable format including black and white printing instead of colour printing; printing double sided/duplex; using staples or clips instead of cerlox, duotangs or binders.

The PPSC also incorporated electronic payment instructions.
The PPSC has contributed to target 12.7 and supported green procurement by:

• considering purchasing environmentally preferable goods and services, when they are available, through a standing offer or a supply arrangement that Public Services and Procurement Canada has identified as being green:

• incorporating environmental clauses, and, electronic payment instructions in our solicitation documents; 

• not printing any contractual or related documents;

• using digital approvals from clients for their requests;

• using the digital signature option to sign contracts, amendments, and, other necessary approvals in the process;

• using email to send contractual documents; and

• conducting meetings by phone, or through video conference.

UN SDG:

SDG 12 — Target 12.7
Integrate Green Procurement Approach objectives into performance management agreements of managers and functional heads of procurement and materiel management. Starting Point: FY 2020-21

Indicators:

Percentage of functional heads of procurement and material management whose performance evaluation includes objectives related to green procurement and implementation of PPSC's Material Management Framework.
Chief Procurement Officer has environmental clauses incorporated in their performance evaluations.

Results from 2022-23 achieved: 1 Chief Procurement Officer, 100%

Draft PPSC Materiel Management Framework has been developed.
The PPSC contributed to target 12.7 by including environmental considerations into the PPSC's common procurement instruments, which has allowed clients to factor environmental impacts into their purchasing decisions.
Departments will adopt clean technology and undertake clean technology demonstration projects Explore the use of digital tools and systems in order to reduce our usage of paper. Starting Point: FY 2020-21

Indicators:

Pilot the transition to a new Legal Case Management System (LCMS).

Pilot implementation of GCdocs.

Pilot implementation of e-signatures.
The total number of employees relative to the total number of printing units in use increased from 3.8 in 2015-16 to 8.8 from 2017-18 to 2022-23.

The PPSC is still working on procuring a new legal case management system designed to provide employees with accurate information about ongoing criminal cases managed by the organization. In 2022-23, after a pilot of the prototype system (Amicus) was conducted with employees, infrastructure issues revealed a need to review the work completed to date and determine a new path forward. All options are being considered to provide employees with a modern and sustainable digital platform.

The project to implement GCdocs as PPSC's official corporate repository was successfully completed in September 2022. This encompassed the seamless migration of corporate information resources from shared drives into GCdocs, accompanied by comprehensive staff training. Subsequently, the project has effectively transitioned into a phase of sustained operations, maintenance and user support, up to the present.

The Finance and Acquisitions Directorate has fully transitioned to e-signature.
The PPSC contributed to target 12.5 by reducing the amount of printing units, and, procuring Multifunctional Devices has effectively increased our ratio of employees relative to printing units from 3.8 to 8.8. 

UN SDG:

SDG 12 — Target 12.5
Support for green procurement will be strengthened, including guidance, tools and training for public service employees Ensure employees who make procurement decisions or execute transactions have the necessary training to support green procurement. Starting Point: FY 2015-16

Indicator: Percentage of employees involved in procurement and material management who have completed training on green procurement.

Starting Point: FY 2020-21

Indicators:

Percentage of employees involved in procurement of office supplies and disposable goods for events and conferences have received training and guidelines on green procurement.

Updated guidelines for non-acquisitions support staff (Business Coordinators/Administrative Staff) have been developed and implemented in all regions.

Percentage of non-acquisitions support staff that have attended information/training sessions on green procurement requirements.
100% of procurement and materiel management functional specialists in our organization have completed the green procurement training through the Canada School of Public Service course C215 or its equivalent.

Updated guidelines for support staff are being developed.

75% of other staff across our offices have received training on green procurement requirements
These results directly contribute to target 12.7 as all of our procurement officers have the necessary training and awareness to support green procurement. In addition, our entire procurement process within the organization has become digital (paperless). The PPSC also incorporates environmental clauses and electronic payment instructions in our solicitation documents.

UN SDG:

SDG 12 — Target 12.7

3. Report on integrating sustainable development

During the 2022–23 reporting cycle, the PPSC had no proposals that required a strategic environmental assessment and no public statements were produced.

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